List of active policies
Please read this Privacy Notice and click on the button at the bottom to continue onto the main site.
We need to collect and process your personal information in order for this site to function. Full details are provided below. Note that if you have already agreed to this policy no button will be displayed, but you can access the site here https://hub.commonawards.org/
Moodle Hub – Resources for Theological Study
This privacy notice is provided by the Ministry Division of the Church of England to explain what to expect when the we collect and process your personal information in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
The data controller is:
The Archbishops' Council,
Great Smith Street
For further information on The Archbishops' Council please go to:
1. Why we collect and use your personal data
- To enable you to access the resources on this site
- To monitor usage and improve the provision of services
- To ensure access to resources is restricted to those entitled to use them
2. The categories of data we collect
Some Personal Data is collected automatically from your Home Moodle site when you enter this site. In addition, as you use this site, information in the following categories is collected
- Optional Personal Data
- Technical Data
- Usage Data
This site uses a session cookie called “hub”. You must allow this cookie into your browser to provide continuity and maintain your sign in from page to page. When you sign out or close the browser this cookie is destroyed (in your browser and on the server). No other cookies are used by this site.
3. Details of the data collected and the lawful basis for using your information
Category of Data
Type of Data
Lawful basis for processing
• Your Name
• Your email address
• Your home Moodle site and which training institution you belong
• Your Moodle username
• Your access status (student or staff; ordinand, curate or lay student; Common Awards or not; full-time or part-time)
Necessary for our legitimate interests (to ensure that access to the site in general and to specific resources is only provided to people with the right access these resources)
Optional Personal Data
Such as information you add to your profile or post in forum messages. It also includes any information you add in quizzes or questionnaires. This includes for staff the storing of data about the recommendation of resources.
Your Consent – no optional information is required to use this site. You do not need to post to forums or participate in quizzes or questionnaires to use other parts of this site. If you choose to add this information, then you are giving your consent for us to process it.
• browser type and version
• time zone setting & location
• operating systems of the devices used to access this site
• IP address used to access this service
Necessary for our legitimate interests (provision of administration and IT services, network security and to prevent fraud.)
• pages visited on this site
• interaction with resources on this site
• use of favouriting tool
Necessary for our legitimate interests (to ensure that access to resources is restricted to specific groups of users, troubleshooting and site optimisation).
Aggregated Usage Data
Data about the use of the various resources is aggregated. This is not personal because it does not reveal your identity. It is used to inform the development of the site, help optimise the use of the site and for academic research into Theological Education.
Legitimate Interest Assessment
We have a specific purpose with a defined benefit
To provide data subjects with access to good educational Resources that they wish to use to support their studies.
The processing is necessary to achieve the defined benefit.
Some of the resources have access restrictions that mean some personal information is needed to verify that the data subject has the right of access. Details of access to the site are stored for security, for troubleshooting and to improve the site
The purpose is balanced against the interests, fundamental rights and freedoms of the data subject, and these do not override our legitimate interest.
It is in ours and the data subject’s interest to provide them with access to resources that they wish to use.
Since the processing of data is kept to a minimum this approach ensures that the benefit gained from the processing to us and the data subject is greater than any risk posed to the interests, rights and freedoms of data subjects.
For a copy of the full Legitimate Interest Assessment please contact the person named in section 7.
4. Who we collect from or share your information with:
We collect basic personal information about you from the Home Moodle site when you accessed this site, see above.
a) We do not share any information gathered from your usage of this site with your Training Institution. Your personal data will not be sent to countries outside of the UK.
c) There are various points on this site where you have the option to sign up with one of our service providers (such as book publishers) to receive additional information. These are clearly indicated and they will ask for your consent when you use such a service. In these cases, we will pass on the following information automatically, along with any other information you are asked to enter at the time
- Email Address
- Training Institution
d) Aggregated data for different types of user (which includes no personally identifiable information) will be shared with the following people
- Training Institutions using this site
- Resource providers, e.g. publishers
- Academic Researchers looking at Theological Education who gone through an appropriate research ethical approval process (e.g. through Durham University) and whose research will benefit Theological Education.
5. How long do we keep your information?
Data is kept for a maximum of three years after your last access to the site. Each January, any user who has not accessed the site in the last 24 months will have their personal identifiable data deleted. You may request that your personal data is deleted prior to this.
6. Your rights
You have the following rights regarding your personal data:
- The right to be informed about any data we hold about you;
- The right to request a copy of your personal data which we hold about you;
- The right to request that we correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for us to retain such data;
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of your personal data
- The right to obtain and reuse your personal data to move, copy or transfer it from one IT system to another
To exercise these rights, please contact the Data Protection Team using the contact information provided below. The NCIs Individual Rights Policy is available on request.
7. Queries, complaints or concerns
If you have any queries regarding this processing activity, please contact, in the first instance, Ken Farrimond at firstname.lastname@example.org
If you have any concerns or queries about how the the Ministry Division of the Church of England handle your personal data, please contact the Data Protection Officer at:
email@example.com or Data Protection Officer, Church of England Record Centre, 15 Galleywall Road, London, SE16 3PB, Tel: 020 7898 1030.
You have the right to make a complaint at any time to the Information Commissioner at https://ico.org.uk/concerns/ or Information Commissioner's Office, Wycliffe House, Water Lane Wilmslow Cheshire SK9 5AF, Tel: 0303 123 1113 (local rate).